Online board meetings are an excellent alternative to bring your Board together, without the constraints of time, space and travel. However, there are some obstacles to making these meetings productive. This article will discuss ways to make your online board meetings as productive as it is possible.
Keeping everyone engaged. Members of the board who are online may feel less inclined to speak up as they would in person, which could make it difficult to discuss the issues and hamper the flow of the meeting. This can result in miscommunication and confusion. This can be resolved with the right technology utilized and clear protocols for communication are set for virtual meetings.
Board meetings require a lot of planning. Using software for board management that has document storage can make it easier to keep track of assignments and tasks. This helps the meeting be focused on the most important issues and enhances the effectiveness of your board.
Mute functions can be an ideal tool for online board meetings. There are many people who have children, pets or coworkers at home while they work, and these distractions can prevent a focused discussion. It’s easy to stop these distractions by having everyone muffle themselves use productive meeting agenda until they speak. A maximum amount of time to speak can also be set to prevent one person from dominating a discussion. Having someone to take minutes can ensure that all discussions are recorded and included in meeting notes. A time limit for each item on the agenda will make sure that the meeting runs smoothly.
